This blog post explores some of the challenges that project managers may have encountered during the Covid-19 pandemic, as companies around the world have redefined the way of working and adopted new customs that keep the economy in motion.
We’ll explore solutions to the challenges of leading remote teams and projects in a 100% virtual model.
Working 100% remotely from home, it can be difficult to differentiate work time from family time. The ideal in these cases is transparent communication between the collaborators and the PM in order to define time and deliverables.
Using meetings to clarify the specific objective of the tasks included in the sprint is helpful, so you can verbally confirm with each team member to achieve a successful team result.
Effective communication also includes the practice of negotiation, so your teammates are more committed to the goals of the sprint.
With 100% remote teams, it is very easy to fall into the creation of multiple meetings for all the situations that arise. While this is inevitable, we can control the time we invest in each of those meetings, so that one question does not become a one-hour meeting with the whole team.
Before starting a call, clarify to the team the objective of the meeting and the maximum time for that meeting.
According to Fast Company, you should ask these 9 questions before every meeting to avoid wasting time instead of scheduling a meeting for everything.
When managing international teams as a PM, it is always important to take into account where each team member is located. Communicate frequently, be transparent and make sure the message is clear for all team members.
Here are some additional tips from Ceridian’s 7 Ways to Successfully Manage International Teams:
As project managers, we ideally want to access more information without having to use a lot of applications to measure results. Or, if we’re using tools that complement each other, we need a single source of information with the option to see more data if required.
Here’s a summary of how Matt Badgley at Agile Alliance uses data and tools, as featured in Top 10 Tips for Measuring Agile Success:
Measuring employee satisfaction became even more complicated during pandemics when employees are affected in so many different ways. It is important to be in constant communication and validation of the satisfaction of each team member.
According to Chad Halvorson of the When I Work Blog, employees who are satisfied tend to be:
A good tip to measure the satisfaction of your team is doing One-on-One conversations and use that conversation to identify how the team member is feeling about the company, the project, their personal goals, their professional goals, etc.
This is the time to listen to your team and take action on what they are sharing. For these, we can use video calls but keep in mind to always take into account the objective and the time limit (as covered above).
Even beyond the pandemic, 100% remote work is here to stay for many companies. As a PM, you can take into account what was described here to help you be successful with your teams.
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